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QuickBooks Employees per Company Size Micro (0-49), Small (50-249), Medium (250-999), Large (1,000-4,999), Enterprise (5,000+) Micro (0-49 Employees), Small (50-249 Employees), Medium (250-999 Employees), Large (1,000-4,999 Employees) Micro, Small, Medium, Large Features API, General Ledger, Inventory Management Quicken Business & Personal Employees per Company Size Micro (0-49), Small (50-249), Medium (250-999), Large (1,000-4,999), Enterprise (5,000+) Micro (0-49 Employees) Micro Features Accounts Receivable/Payable, Invoicing / Billing, Mobile Capabilities, and more Top accounting software comparison QuickBooks Online: Best overall accounting software QuickBooks logo. Source: Intuit QuickBooks QuickBooks Online is my overall best accounting software because it’s one of the most versatile options for small and midsize businesses. Whether you’re managing a retail shop, nonprofit, or service-based company, its customizable features make it a great fit across industries. Another key reason is its widespread use, especially in the US, where it’s easy to find bookkeepers, accountants, or CPAs experienced with the platform. This makes hiring financial help simple, whether you need full-time support or occasional assistance. Additionally, QuickBooks Online has a moderate learning curve, meaning small business owners can handle bookkeeping without extensive training. For those who want more automation, it integrates with over 800 third-party apps, allowing seamless connections to payroll, e-commerce, and other essential tools. Overall, it’s one of the best business accounting software options for businesses that need flexibility, expert support, and powerful integrations. Pricing Simple Start: $35 for one userEssentials: $65 for up to three usersPlus: $99 for up to five usersAdvanced: $235 for up to 25 users Features Fully automated billing, invoicing, expense tracking, and income tracking Class and location tracking Useful expense categorization for easier business tax filing User-friendly mobile app with mileage tracking, receipt scanning, and on-the-go invoicing Sales and sales tax tracking Up to 25 users included with the highest-tier plan Contractor management Advanced features like automated workflows, Excel data syncing, and employee expense management Pros and cons Pros Cons Wide network of CPAs and accountants who are ProAdvisors or QuickBooks Certified. Has a moderate learning curve. Can track locations and classes in the Plus plan. TVersatile in different industries. Limits one organization per account. Can’t add additional users on top of the plan limit. Not as robust as its desktop counterpart in terms of industry-specific features Read our QuickBooks Online review FreshBooks: Best for project accounting FreshBooks logo. Source: FreshBooks FreshBooks is the best accounting software for managing projects efficiently. Its project management and time-tracking features make it easy to log billable hours, track expenses, and generate invoices—all within a streamlined platform. This is especially useful for businesses that bill clients based on time worked or project milestones. Another standout feature is its project-specific estimating tool, which lets you compare projected costs with actual expenses. This helps keep budgets on track and ensures financial transparency. Unlike QuickBooks Online or Wave, FreshBooks is built with project-based businesses in mind, making it a strong choice for those who need to track work progress alongside financials. However, if you require inventory or COGS tracking, I recommend QuickBooks Online, one of the best business accounting software options for small teams, or Xero for larger operations. Pricing Lite: $21; up to five billable clients Plus: $38; up to 50 billable clients Premium: $65; unlimited billable clients Select: Custom; unlimited billable clients and specialized features Features Unlimited invoices with a rich library of fully customizable invoice templates Basic income and expense tracking Integration with Gusto payroll and over 100 other third-party business apps Unlimited users (additional monthly fee) Client collaboration portal Built-in time tracking and project tracking Pros and cons Pros Cons Tracks project costs and compares actual with estimated costs Easy to use even for users without experience in accounting software Has built-in time tracking that works with its project accounting features for accurate billing User-friendly and intuitive Good for only one user for all plans NCharges per additional user, which can be expensive for larger teams Requires bank feed connection to use bank reconciliation Read our FreshBooks review Xero: Best for large teams Xero logo. Source: Xero Xero is QuickBooks Online’s toughest competitor. Regardless of that fact, I picked Xero because it offers a powerful alternative for businesses that need a robust, cloud-based solution. One of its biggest advantages is unlimited users, making it a great fit for large teams that require shared access to financial data without extra fees. Another standout feature is fixed asset tracking, something no other cloud-based software on this list offers. This makes Xero an excellent choice for businesses that need to monitor and manage long-term assets while maintaining accurate financial records. With its scalability and advanced automation, Xero is one of the best business accounting software options for growing companies. Pricing Early: $20; comes with 20 invoices and five bills Growing: $47; offers unlimited bills and invoices Established: $80; includes project accounting Features Automatic bank reconciliation Invoices and quotes (limited to 20 per month with the cheapest plan) Fixed asset tracking Cash flow tracking Unlimited users for easier collaboration Built-in inventory management with all three plans Pros and cons Pros Cons Is the only cloud-based software in this list that has a fixed asset manager Has strong inventory management features that can track COGS Integrates with more than 1,000 apps Offers unlimited users for all plans Is not as popular in the US compared to QuickBooks Has limited Xero Advisors across the US Has limited invoices and bills in the lowest plan Read our Xero review Wave Accounting: Best free plan Wave logo. Source: Wave I chose Wave because it’s one of the best accounting software for businesses, offering