Best overall free personal CRM tool: HubSpot Best for visualizing personal timelines: Pipedrive Best personal CRM for task and time tracking: monday CRM Best for designing personal project databases: Notion Best customizable personal CRM: ClickUp Personal customer relationship management (CRM) software helps individual users organize, manage, and track their contacts, schedules, and communications. These platforms possess features like a centralized contact database, calendar integrations, cadence reminders, and meeting scheduling. The best personal CRM offers these features for free or at an affordable price. Platforms like HubSpot, Notion, and ClickUp have free options with robust CRM, contact management, and customization features. Pipedrive and monday CRM, on the other hand, work best for individuals seeking a more basic solution. 1 monday CRM Employees per Company Size Micro (0-49), Small (50-249), Medium (250-999), Large (1,000-4,999), Enterprise (5,000+) Any Company Size Any Company Size Features Calendar, Collaboration Tools, Contact Management, and more 2 Pipedrive CRM Employees per Company Size Micro (0-49), Small (50-249), Medium (250-999), Large (1,000-4,999), Enterprise (5,000+) Any Company Size Any Company Size Features Calendar, Collaboration Tools, Contact Management, and more 3 HubSpot CRM Employees per Company Size Micro (0-49), Small (50-249), Medium (250-999), Large (1,000-4,999), Enterprise (5,000+) Micro (0-49 Employees), Small (50-249 Employees), Medium (250-999 Employees), Large (1,000-4,999 Employees) Micro, Small, Medium, Large Top personal CRM software comparison The top personal CRMs allow you to group contacts, sync the system with your calendar, and set cadence reminders for tasks and appointments. As a result, you can easily maintain personal relationships, remember important events, and reconnect with your contacts at the right time. Features Contact management: Manage your personal contacts, link related records, and attach notes to each contact record. Meeting scheduler: Automatically book meetings with your personal contacts and sync appointment schedules with your Google or Office 365 calendar. Multichannel communications: HubSpot CRM allows you to reach out to your contacts via email, Facebook Messenger, Slack, and phone. HubSpot meeting scheduling page. Image: HubSpot Pros and cons Pros Cons Robust free plan with meeting scheduler and document storage Contact limit of up to 15 million Simple and intuitive interface Huge price gap between lower and higher tiers Calendar sync is available only in paid plans Contact relationship linking is gated in higher tiers Pipedrive: Best for visualizing personal timelines Overall rating: 4.67/5 Pricing: 4.38/5 General features: 4.72/5 Ease of use: 5/5 Support: 4.38/5 Expert score: 4.19/5 Image: Pipedrive Pipedrive is a sales-focused CRM that individuals can leverage to organize and grow their personal networks. It allows you to sync your address book, email, and calendar so you can easily keep track of meeting cadences. In addition to its robust contact management features, it includes systematized to-do lists, collated note-taking features, and appointment reminders. SEE: 10 Best CRM Software for 2025 Why I chose Pipedrive Pipedrive’s basic CRM features and simple interface make contact organization and activity tracking a breeze. Its drag-and-drop functionality makes it easy for users to customize visual contact timelines. Plus, it allows you to automate follow-up emails and recurring reminders for appointments, daily tasks, and personal regimes. However, to access its document and project management tools, you must pay add-on fees or subscribe to higher tiers. Pipedrive is a great option if you’re looking for a simple personal CRM, but some advanced tools are more expensive than those offered by other providers. If you want more affordable appointment scheduling, calendar sync, and document management tools, try HubSpot CRM. For more, head over to my detailed Pipedrive review. Pricing Essential: $14/user/month, billed annually, or $24 when billed monthly. This includes customizable visual pipelines and dashboards, contact management, file attachments, and activity reminder notifications. Advanced: $39/user/month, billed annually, or $49 when billed monthly. This includes everything in the Essential plan, plus two-way email sync, customizable email templates, email scheduling, and automation. Professional: $49/user/month, billed annually, or $69 when billed monthly. This includes everything in the Advanced plan, plus multiple email accounts sync, document management, and unlimited scheduling links. Power: $64/user/month, billed annually, or $79 when billed monthly. This includes everything in the Professional plan, plus project management and phone support.Enterprise: $99/user/month, billed annually, or $129 when billed monthly. This includes everything in the Power plan, plus security settings and the highest feature limits. Features Visual contacts timeline: Pipedrive lets you drag and drop reminders, events, meetings, and goals into a visual contacts timeline for easier task organization. Meeting scheduler: Use Pipedrive’s scheduling tool to sync your calendars, share your availability, and schedule emails, video calls, and appointments. Smart Docs: Centralize your document management process, send trackable files, auto-fill documents with data from Pipedrive records, and sign documents electronically. Pipedrive contacts timeline. Image: Pipedrive trial account Pros and cons Pros Cons Simple interface with Kanban-style drag-and-drop interface Offers tools for tracking and planning contact activities Centralized note-taking and to-do lists No free plan Entry-level plan has no meeting scheduling and automation capabilities Document and project management tools are locked in with higher tiers monday CRM: Best personal CRM for task and time tracking Overall rating: 4.46/5 Pricing: 3.88/5 General features: 4.61/5 Ease of use: 4.5/5 Support: 4.69/5 Expert score: 4.25/5 Image: monday.com monday CRM is a highly customizable platform that enables users to manage personal contacts and tasks from a visual pipeline. It also offers features for logging notes and ideas, such as digital whiteboards and embedded files. Its intuitive interface and no-code automation make it easy for anyone to learn, navigate, and use. Why I chose monday CRM monday CRM offers over 200 templates you can customize for your personal use, including those for contact, task, or project management. You can use its dashboards as a pipeline for personal tasks, goals, and appointments. It also has a unique column for logging the time to complete each task. Moreover, you can receive automated reminders for each item in your pipeline to ensure that nothing slips through the cracks. While monday CRM is an intuitive tool for managing tasks, it comes with a three-user minimum requirement that could make it more