For the 2025 Specops Weak Password Report, researchers analyzed around 1.089 billion stolen passwords and found that the most commonly breached passwords consisted of eight characters. Alarmingly, out of the one billion compromised passwords, almost 230 million would be considered complex. This means they had a minimum of eight characters, a capital letter, a number, and a special character. This shows how advanced hacking techniques have become in recent years, reinforcing the need for a secure and reliable password management service. Password managers are designed to eliminate weak passwords and make it much harder for attackers to compromise credentials. In this article, we discuss five reasons why you should use a password manager. What is a password manager? A password manager is software that stores passwords, usernames, and other login information in an encrypted vault. They can be hosted on the cloud or on-prem and can cater to both individual users and organizations alike. Examples of password manager providers include Bitwarden, 1Password, Keeper, Dashlane, LastPass, and NordPass. For a more detailed guide, check out our full Password Manager Cheat Sheet that dives into password managers in-depth. While this all sounds neat and nifty, you may be asking, “Why not just use the trusty pen and paper?” to store all your passwords. Well, here are five reasons why a password manager is definitely worth considering. 5 reasons why you need a password manager 1. Your passwords are too simple This is the biggest reason, bar none. If you’re using passwords that you can easily remember (such as password, password123, happyhappyjoyjoy, etc.), you’re at risk. Why? Simple passwords are easier to crack. With the right tools (and enough horsepower), a hacker can crack those simple passwords in seconds or minutes. Because of this, you want to make sure that the passwords you use are hard (if not impossible) to remember. A good rule of thumb is that if you can easily remember a password, it’s probably easy to crack. The harder that password is to remember, the harder it is to crack. So when you use such difficult passwords, you need a vault to house them. That’s where a password manager comes into play. Dashlane password manager user interface. Image: Luis Millares 2. Password managers include random password generators Speaking of complicated passwords, you shouldn’t try to come up with complicated passwords on your own, or you’ll wind up with variations on your usual theme. Instead, you need a password manager that includes a random password generator to create very complicated passwords. Most password managers, such as Bitwarden, allow you to configure how complicated the password is. With these tools, you can generate passwords that are 20 random characters long or even unpronounceable, random phrases. Make use of these tools, and your passwords will be very complicated and, therefore, strong. Bitwarden password generator. Image: Luis Millares 3. You only need to remember one password With a password manager, you only need to remember one password — the one used to gain access to your stored passwords. This is called the Master Password. With this in place, you don’t have to worry about remembering all those new and highly complex passwords generated by the manager. Open the managing tool, type your Master Password and locate the password you need. The one caveat to this is to make sure your vault password isn’t simple. It doesn’t need to be overly complex, just not obvious. Creating a master password in NordPass. Image: Luis Millares 4. The numbers are against you How many accounts do you have which require a password? Tens? Hundreds? The more accounts you have, the more likely it is that the numbers are against you. Because of this, you probably use the same password for everything, which is a HUGE no no. You must use different passwords for every account. With that many different passwords, how are you going to remember them? You’re not (especially if those passwords are complicated). That’s another big reason to use a password manager. 1Password’s dashboard with stored credentials. Image: Luis Millares That’s another big reason to use a password manager, as these tools are designed to store hundreds of passwords and logins with ease. Remember reason 3? Only one password requires remembering! 5. Passwords will always be at the ready with device syncing Some password managers allow you to sync your password database across all of your devices. With this feature, you can access your passwords on your desktop, your laptop, and your mobile devices. This way, you always have your passwords at hand. If you opt to use this feature, make sure you have your password database encrypted with a strong password. The last thing you need is for a bad actor to intercept your database and crack it via brute force. Enpass syncing functionality. Image: Luis Millares Bonus reason: It’s the wise thing to do Yes, using a password manager does add a step or two to the log-in process. But when your data and security are at risk, those extra steps are worth it. With each passing day you continue counting on those simple passwords, you run the risk of data theft. Be wise and use a password manager … before it’s too late. If you’re curious to learn more about password managers, I highly recommend checking out our Password Managers 101 video feature on the official TechRepublic YouTube channel. In that video, we dive into how password managers work, who they’re for, and what concrete benefits they provide businesses and individuals. SEE: IT Leader’s Guide to Cybersecurity Awareness Training (TechRepublic Premium) Choosing a password manager for your business Password managers provide strong, random passwords that are different for every site or service. Unlike eight-character passwords that can be cracked via brute force in short order, these passwords are unguessable by any known technology. But as recent hacks of password managers made clear, the technology isn’t infallible. Here are a few pointers to guide the decision on which providers to favor: Reputable vendor Don’t use a startup based in areas