Using a VPN or a virtual private network may seem complicated at first, but it’s software that’s surprisingly easy to set up and use. Whether you’re part of a small business or a larger organization, integrating a VPN is a great way to secure important company information. In this article, we’ll provide a rundown of how to set up a VPN, how to use it and how you can maximize features for your organization. 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Choose a VPN While all VPNs encrypt the connection between a device and a network, each service brings its own flavor and special features. For example, ExpressVPN offers a clean and easy to understand interface, while CyberGhost VPN prioritizes having an extensive server network that’s spread across 100 locations. It’s important to know why you need a VPN. Do you want better security and privacy? Do you need it to unblock content? How many devices do you need protected through the VPN? The answers to these questions will inform what VPN will be best for your needs. CyberGhost’s focus on servers. Image: CyberGhost VPN Researching a VPN’s reputation and track record in protecting user data should also be part of the decision-making process. VPNs are expected to secure data from malicious actors, not sell or record them for their own benefit. A good indicator of this is if a VPN has a no-logs policy that’s been confirmed via a third-party audit. A no-logs policy states that a VPN doesn’t record any sensitive user data, such as browsing history or IP addresses. While many claim to be no-logs, having an independent audit verify this is key. If you need a headstart on choosing a VPN, you can check out our picks of the 4 Best VPNs for Small Businesses. For the sake of this guide, let’s use ExpressVPN as an example. ExpressVPN’s official website. Image: ExpressVPN ExpressVPN is one of the top VPN providers available and is well-regarded for its reliability and ease of use. 2. Purchase a VPN After deciding on a VPN, it’s time to sign up and pay for a subscription. Most VPNs offer multiple subscription options at monthly, annual, or two-year terms. The longer the duration, the lower the monthly price you pay. Generally speaking, I recommend going for an annual subscription, as it gives you a good balance between lower rates and a reasonable duration for the contract. I also encourage making the most out of VPN providers’ money-back guarantees. Many vendors allow 30 or more days after the initial sign up for customers to test out the software and ask for a refund within the allotted time if the VPN isn’t the right fit. ExpressVPN prices. Image: ExpressVPN In the case of ExpressVPN, you can choose between a one-month plan at $12.95 per month, a one-year plan at $6.67 per month, or a two-year plan at $4.99 per month. There are free VPN options available, but these usually come at the cost of lower security, slower speeds, and a lack of other features. 3. Set up VPN Once you pay for the VPN, the next step is to download and install the VPN application. If you’re downloading the VPN for your Windows or Mac, make sure you’re getting it from the VPN’s official website. After clicking download, the VPN’s installer file will appear in your downloads folder. ExpressVPN installer. Image: ExpressVPN Clicking on the installer file will take you to the VPN’s setup process. Just follow the presented instructions until the VPN is installed onto your system. 4. Use the VPN Fortunately, modern VPNs are relatively easy to use. Once installed, VPNs usually have a one-click connect/disconnect button and a list of servers you can connect to. By default, VPNs will connect to the fastest server in your area. This typically means connecting to a server location that’s nearest to where you are. You can, of course, pick a specific server location depending on your needs and preferences. With ExpressVPN, there’s a big power button in the middle that controls your connection, and the server menu is conveniently placed below it. ExpressVPN dashboard. Image: ExpressVPN Once you’ve chosen a server, you can click connect, and there you have it — you’re now using a secure VPN connection. Some people might be wondering if you need to manually connect to a server each time and the answer is no. Generally, most VPNs can be configured to launch at startup and automatically connect to a preferred server of your choice. ExpressVPN on Windows startup. Image: ExpressVPN It’s important to note that exiting a VPN desktop window usually doesn’t close the program completely. VPNs are software that run in the background, so you’ll have to close the VPN application either through Windows’ task manager or manually quitting the app on a Mac. If you find that the VPN isn’t functioning the way it’s supposed to, a good rule of thumb is to disconnect from the server and restart the application. If that doesn’t work, VPNs provide customer support either on their site or in the app itself. Quality VPN providers offer 24/7 live chat support to assist you when something goes wrong. If that’s not available, you can send an email using the VPN’s support page or ticket system. Best ways to use a VPN for your business VPNs have a variety of use-cases.